
24
FINANCIÈRE DE TUBIZE - ANNUAL REPORT 2025
The key items on the agenda of the Board of Directors during the
2025 financial year included: the monitoring of UCB’s performance,
the annual and half-yearly financial reports, the preparation of
the ordinary and extraordinary general meetings of 2025, the
2026 budget, aspects of the functioning of the Board (assessment,
training), cash management and bank debt, including renegotiating
credit lines and reviewing the remuneration policy.
The Chairman of the Board of Directors draws up the agenda of
the meetings, in consultation with the Secretary. He ensures that
the directors receive the same accurate and detailed information in
good time prior to the meetings.
The meetings of the Board of Directors are chaired by the chairman
or by the director replacing him.
The Board may only validly deliberate if the majority of the members
are present or represented. The attendance quorum is calculated on
the basis of the number of directors taking part in the voting, without
taking into account those who should withdraw from the deliberation
pursuant to the Companies and Associations Code.
Each director may, by simple letter or proxy, delegate to another
Board member the power to represent him/her. However, no
director may have more than two votes, including her/his own vote.
Resolutions are adopted by a majority of votes. In the event of a tie,
the chairman of the meeting has the casting vote.
Decisions of the Board of Directors may be taken by unanimous
written consent of the directors.
The deliberations of the Board of Directors are documented in
minutes that are kept in a special register at the registered office of
the Company. These minutes are signed by at least the majority of
the members who have taken part in the deliberations.
During the financial year, there were no transactions or contractual
relations between, on the one hand, the directors and/or the
manager and, on the other hand, the Company, other than those
resulting from their capacity as director or manager delegated to
undertake the day-to-day management of the Company.
This year, the Board of Directors conducted an assessment exercise
for which the assistance of an independent third party was
requested.
10.6. DIVERSITY POLICY
Since the Company has a very simple management structure and
no staff, it has put in place a diversity policy which essentially
concerns the composition of its Board of Directors. This policy
implies that several elements must be taken into account, such as
compliance with legal requirements and the Code, but also the
representation of reference shareholders, the complementarity of
expertise and skills, the diversity of functions, age, the transition
from one generation to another, gender, independence,
motivation, personal qualities, availability, etc.
Article 7:86 §1 of the CAC requires that at least one-third of the
Board members have a gender that is different from that of the
other members. The required minimum number is rounded off to the
nearest whole number. The composition of the Board, with six male
and five female members, complies with the legal requirements.
Furthermore, Financière de Tubize, a Company with a stable stake
in UCB, participates in the Diversity, equity and inclusion Policy of
UCB’s Board of Directors.
10.7. 2025 REMUNERATION REPORT
A new Remuneration Policy was established by the Board of
directors of Financière de Tubize (the ‘Company’) pursuant to
Article 7:89/1 of the Belgian Companies and Associations Code
(‘CAC’) and was approved at the extraordinary general meeting
of 24 September 2025, with retroactive effect from 6 June 2025,
the date on which the two new directors were co-opted by the
Board of Directors.
General
Under Article 7:100, §4 of the CAC, Financière de Tubize is
exempted from the obligation to set up a remuneration committee.
The functions assigned to the remuneration committee are
exercised by the Board of Directors as a whole. In this respect, the
Board has set, in accordance with the decisions of the Ordinary
General Meeting of 25 April 2025, for the period from 1 January
2025 to 5 June 2025, and of 24 September 2025 for the period
from 6 June 2025 to 31 December 2025, the remuneration of the
directors and the managing director for the 2025 financial year.
Significant changes
In accordance with Article 7:89, §2, 7° of the Companies and
Associations Code, this remuneration policy describes the main
changes made by the extraordinary general meeting of 24
September 2025.
The main changes can be summarised as follows:
(i) The remuneration structure for directors has been adjusted by
replacing the system combining a fixed amount and attendance
fees with a single annual lump sum remuneration, the amount
of which has been revalued to take into account changes in
responsibilities and market practices.
(ii) A flat-rate travel expense allowance scheme has been
introduced. However, the reimbursement of travel expenses
actually incurred is maintained.
Policy
1. From 1 January to 5 June 2025: the general meeting of
shareholders on 25 April 2025 confirmed the directors’
remuneration at € 30,000 per year and per director and also
granted an attendance fee of € 1,000 per meeting (general
meeting included) for each director. The fixed fee of the
chairman of the Board of Directors is twice the fee of a director.
He receives the same attendance fee as a director.
2. From 6 June to 31 December 2025: the extraordinary general
meeting of 24 September 2025 set the individual remuneration
of directors at a fixed amount of € 60,000 per annum for an